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On The House – 10 FREE Services CVBs Extend to Planners

A Convention & Visitors Bureau (CVB) is much more than a directory of local services, they can save you both time and money by matching you with the facilities that can best accommodate you. Imagine an organization that doesn’t charge you for its services. It’s true — most CVBs are not-for-profit enterprises and offer a menu of services to planners free of charge.

While the internet is a great tool for gathering information, CVBs can help meeting and event planners gather details they may have not considered, such as parking fees, tax rates and resort service fees. Not only does working with a CVB give meeting planners peace of mind but additionally access to a range of services, packages, and extras. Here are 10 of our favorites:

Assist planners in all areas of meeting preparation including identifying meeting facilities and coordinating site visits and familiarization tours.
Journal the Details executing an RFP to the services and venues that best meet your needs and will additionally journal the details, helping keep things organized in one place.
Act as a liaison between the planner and community officials, thus clearing the way for special permits, street closures and more.
Facilitate locale relationships between the planner and the convention center and locale hotel meeting venue staff.
Obtain special letters of welcome from high-ranking government officials and in some cases, coordinate officials to speak at a meeting or event.
Help with on-site logistics and registration and impartial information about services and venues available in your destination.
Create event an experience to not only create a promotional campaign for your event that encourages attendance but also to create an itinerary and event experience that has a lasting impression.
Market the destination to attendees via promotional destination material often including visitor guides and coupon books for area hotels, dining, and retail.
Navigate the destination by putting you in touch with other businesses in the community such as caterers, rental agencies, and transportation companies.
Suggest activities meeting attendees or spouses of attendees can participate in during free time unique to the destination. Occasionally, they will also assist with coordinating a group activity.

Get started today with our free Event Destination Experts Directory! You’ll be glad you did!

Casey Romano, Publisher | meetingpages | casey@meetingpages.com

Creator of digital platform meetingpages complete event planning directory and resource delivering leads and national, regional and local exposure for event venues, suppliers and destinations in MN, WI, IA & CO markets. In her free time, this 19 year industry veteran enjoys dance, group fitness, and training her young golden retriever dog in competition obedience and confirmation.