Privacy Policy

meetingpages has created a privacy policy to let you know how we collect and use personal information you provide to us, why we collect information from you, and what we do with it. Because meetingpages wants to demonstrate its commitment to respecting your privacy, it has agreed to disclose its information practices.

meetingpages has agreed to notify you of:

1. What personally identifiable information of yours or third-party personal identification is collected from you through meetingpages 2. How the information is used 3. With whom the information may be shared 4. What choices are available to you regarding collection, use, and distribution of the information 5. The kind of security procedures that are in place to protect the loss, misuse, or alteration of  information under meetingpages control 6. How you can correct inaccuracies in the information
What Information We Collect
When you visit our Web site you may provide us with two types of information:  personal information you knowingly choose to disclose that is collected on an individual basis and Web site use information collected on an aggregate basis as you and others browse our Web site.

Personal Information You Choose to Provide
 Registration Information You will provide us information about yourself, your company or agency, and your practices when you register to be a member of meetingpages, register for certain services, or register for email newsletters and alerts. You may also provide additional comments on how you see meetingpages servicing your needs and interests. 2. Email Information If you choose to correspond with us through email, we may retain the content of your email messages together with your email address and our responses.

Web Site Use Information
Similar to other commercial Web sites, our Web site utilizes a standard technology called "cookies" (see "What Are Cookies") and Web server logs to collect information about how our Web site is used. Anonymous information gathered through cookies and Web server logs may include the date and time of visits, banner ads visited, pages viewed, time spent at our Web site, and the Web sites visited just before and just after our Web site. We, our advertisers and third-party Web partners may also use small pieces of code called “Web beacons” or “clear gifs” to determine which advertisements and promotions users have seen and how users responded to them. This information can also be used for online preference marketing purposes.

If you want to prevent a third-party advertiser from collecting data, you may either visit each ad network's Web site individually and opt-out or visit the NAI gateway opt-out site to opt-out of all network advertising cookies. Click here for the NAI gateway opt-out site.

What Are Cookies
A cookie is a very small data file stored on your computer, which often includes an anonymous unique identifier to customize portions of our site to your preferences. When you visit a Web site, that site's computer asks your computer for permission to store this file in a part of your hard drive specifically designated for cookies. Each Web site can send its own cookie to your browser if your browser's preferences allow it, but (to protect your privacy) your browser only permits a Web site to access the cookies it has already sent to you, not the cookies sent to you by other sites. For example, meetingpages uses a cookie to identify you as a meetingpages subscriber and to make sure that only you have access to your personal events, address book, budget(s), check list(s), guest list(s) and submitted RFPs. This way, you answer certain questions only once and not every time you participate in an activity or event. The cookie by itself doesn't tell us, or anyone else, who you are, what your email address is, or anything else personal. You provide that information when you subscribe with meetingpages, and only meetingpages has access to that information.

You can browse and search for meetingpages vendors without registering or providing any personal information. However, in order to take advantage of our personalized services, you are required to provide us with information including your name, mailing address, mailing city, mailing state, mailing zip code, email address, your company’s primary business, and the category the best describes your primary job function. We collect similar information from users who choose to participate in our contests and promotional events. We always let you know before we collect any personal information from you. Please understand, if you choose to set up your browser to reject all cookies, that you may be limited to some of the functionality within our site.

What We do with the Information that You Provide to Us
The first thing to remember about privacy is that there is only so much information that any Web site can collect without your answering of specific questions. meetingpages logs IP addresses (the location of your computer on the Internet) for system administration, troubleshooting, and to examine overall traffic trends for the purpose of expanding our business activities, providing customer service and making available other products and services to our customers and our prospective customers. IP addresses help us determine the percentage of people coming from various online gateways, such as Google or Yahoo. This information, in aggregate form, is recorded for administrative purposes only. IP addresses are not linked to any personal information. Occasionally, we may also use the information we collect to notify you about important changes to our Web site, new services and special offers we think you will find valuable. You may notify us at any time if you do not wish to receive these offers by emailing us at

Information we collect from your subscription helps us to improve our content, customize certain pages for you, and update you about meetingpages. From time to time, meetingpages does share names, postal addresses, and demographic information with other pre-screened organizations that have specific direct mail product and service offers we think may be of interest to you. You may choose at any time to remove your name and address from these mailing lists by editing your privacy preferences or by letting us know via email at (please include your name, address, and email).

What We do with the Information We Collect from Cookies
The site uses its cookies to differentiate you from other meeting and event planners to create a personalized experience. In some cases, we also use cookies to prevent you from seeing unnecessary advertisements or requiring you to log in more than is necessary for security. Cookies, in conjunction with our Web server's log files, allow us to calculate the aggregate number of people visiting our Web site and which parts of the site are most popular. This helps us gather feedback in order to constantly improve our Web site and better serve our customers. Cookies do not allow us to gather any personal information about you and we do not generally store any personal information that you provided to us in your cookies.

Sharing Information with Third Parties
We may enter into alliances, partnerships or other business arrangements with third parties who may be given access to personal information including your name, address and telephone number for the purpose of providing you information regarding products and services that we think will be of interest to you. In connection with alliances, partnerships or arrangements, we may also provide certain information to third parties if we have determined that the information will be used in a responsible manner by a responsible third party. For example, some of our partners provide services on our site, while others power offerings developed by us for your use. We also use third parties to facilitate our business, including, but not limited to, sending email and processing credit card payments. In connection with these offerings and business operations, our partners and other third parties may have access to your personal information for use in connection with business activities. As we develop our business, we may buy or sell assets or business offerings. Customer, email, and visitor information is generally one of the transferred business assets in these types of transactions. We may also transfer such information in the course of corporate divestitures, mergers, or any dissolution.

Notice of New Services and Changes
Occasionally, we may also use the information we collect to notify you about important changes to our Web site, new services and special offers we think you will find valuable. As our customer, you will be given the opportunity to notify us of your desire not to receive these offers by sending us an email request at

Security Procedures
Email is not recognized as a secure medium of communication. For this reason, we request that you do not send private information to us by email. Some of the information you may enter on our Web site may be transmitted securely via Secure Sockets Layer SSL, 128 bit encryption services, which are enabled by VeriSign, Inc. Pages. Utilizing this technology will have URLs that start with HTTPS instead of HTTP. Please contact if you have any questions or concerns.

Your privacy is very important to us, but due to the existing legal regulatory and security environment, we cannot fully ensure that your private communications and other personally identifiable information will not be disclosed to third parties. Under certain circumstances, the government or third parties may unlawfully intercept or access transmissions or private communications. Additionally, in the unlikely event we need to investigate or resolve possible problems or inquiries, we can disclose any information about you to private entities, law enforcement, or other government officials as we, in our sole discretion, believe necessary or appropriate.

Finally, we use industry standard efforts to safeguard the confidentiality of your personal identifiable information, such as firewalls and Secure Socket Layers (SSL) where appropriate. We also do everything in our power to protect user-information off-line. All of our users' information, not just the sensitive information mentioned above, is restricted in our offices. Only employees who need the information to perform a specific job are granted access to personally identifiable information. Every quarter, as well as any time new policies are added, our employees are notified and/or reminded about the importance we place on privacy, and what they can do to ensure our customers' information is protected. Finally, the servers that we store personally identifiable information on are kept in a secure environment, behind a locked cage requiring keys, photo ID key cards and biometric scans to access.

We hope this policy clarifies our procedures regarding your personal information. If you have any questions about the security at our Web site, you can send an email

Changing Your Personal Information and/or Subscription
You can access or update your personal information, including subscriptions to our email newsletters and printed meetingpagesTM Resource Directory, at any time. To unsubscribe, you can follow the instructions on the bottom of each newsletter or edit your privacy preferences in your subscriber profile. You may request access to all your personally identifiable information that we collect online and maintain in our database by emailing

If you would like to deactivate your subscription to meetingpages, you should contact meetingpages Subscriber Services by emailing and writing "Deactivate Membership" in the subject line. You may also write to meetingpages Subscriber Services at 8687 Carriage Hill Draw, Savage, MN  55378 or call (952) 223-1195.

Legal Disclaimer
Though we make every effort to preserve your privacy we may need to disclose personal information when required by law or subpoena or if we believe wherein we have a good-faith belief that such action is necessary to (a) conform to the law or comply with legal process served on us or Affiliated Parties; (b) protect and defend our rights and property, the Site, the users of the Site, and/or our Affiliated Parties; (c) act under circumstances to protect the safety of users of the Site, us, or third parties.

Other Web Sites Linked to Our Web Site
We are not responsible for the practices employed by Web sites linked to or from our Web site nor the information or content contained therein. Often links to other Web sites are provided solely as pointers to information on topics that may be useful to the users of our Web site. Please remember that when you use a link to go from our Web site to another Web site, our Privacy Policy is no longer in effect. Your browsing and interaction on any other Web site, including Web sites which have a link on our Web site, is subject to that site's own rules and policies. Please read over those rules and policies before proceeding.

meetingpages contains links to other Web sites. We cannot be responsible for their content or for private information that you may choose to share with them. Please note: Information you release directly to parties who provide services to meetingpages, such as any vendors in the meetingpages search engine or other sites you encounter on the Internet (even sites that are co-branded with meetingpages) may be subject to different rules of use or disclosure. We encourage you to investigate and ask questions before disclosing personal information to third parties.

Notice of Changes
If at some point in the future, there is a change to our information usage practices that affect your personally identifiable information, we will notify you by email of the relevant changes. At the time of this message, you will be able to opt-out of this information usage by sending a message to We will also post the changes in our privacy statement 30 days prior to a change. You should also check this posted privacy statement for changes. meetingpages encourages you to learn as much as you can about your privacy on the Internet.

Contact Us
If you have questions or concerns regarding this information, please contact meetingpages Subscriber Services by emailing and writing “Privacy Policy” in the subject line. You may also write to Subscriber Services at 8687 Carriage Hill Draw, Savage, MN  55378 or call (952) 233-1195.

Your Consent
By using our Web site you consent to our collection and use of your personal information as described in this Privacy Policy. If we change our privacy policies and procedures, we will post those changes on our Web site to keep you aware of what information we collect, how we use it and under what circumstances we may disclose it.